Create documents and keep files with the work
Draft a document, build a checklist, and keep images and files beside the Card they belong to.
When notes, drafts, checklists, screenshots, and PDFs live in different places, the work becomes harder to understand and easier to lose.
Open the relevant Card and put that material on its Stage. A Card Room is simply that Card's workspace. The Stage is the part of the Room where documents, checklists, image sets, and files live. You.one calls each of those Stage items an artifact. The Board keeps the larger mission visible; the Card keeps this work together.
The short version
- Open the Card for the work.
- Choose Document for writing or Checklist for steps.
- Add images and files that belong with the work.
- Return later and find the draft, discussion, files, and status in the same Room.
Opening an empty Card does not create an artifact. You decide what belongs on the Stage.
Start an empty Stage
- Open a Card.
- In Stage, choose Document or Checklist under Start the Stage.
- To bring in existing material instead, use Bring something in and choose Image or photo or File.
You can also paste text or drop supported files anywhere on an empty Stage. Paste and drop use the same file rules as Card Chat.
| Starting point | Use it for | What happens |
|---|---|---|
| Document | Notes, drafts, decisions, briefs, and long-form work | An editable document opens on the Stage. |
| Checklist | A visible sequence of steps | A checklist opens on the Stage. |
| Image or photo | Screenshots, references, and visual work | An image set opens on the Stage. |
| File | Documents, data, code, audio, video, and other supported references | The file stays with the Card and appears in its attachments. |
Add another artifact
When the Stage already has work, choose Add in the Stage toolbar. Add a Document, Checklist, image gallery, or File without replacing the current artifact.
The name at the top of the Stage shows which document, checklist, image set, or file is open. When the Stage has more than one, choose that name to open the list and switch. You.one remembers the last one selected on this device.
Rename, order, remove, or restore an artifact
Open the current item's ... menu. The available actions are:
- Rename
- Move up
- Move down
- Remove from Stage
The order in this list is the Stage order. Moving an item here does not change the order of Cards on the Board.
If other items remain active, removed Stage items are restorable from Add. Choose Restore item name to return one to the Stage. If removal leaves the Stage empty, use the visible Restore item name control on the empty Stage.
Write in a Document
Choose a Document and edit it directly on the Stage. You.one saves document work locally while cloud saving completes. If the cloud save is delayed, keep the Card open and follow the sync message shown by the product.
Native Stage Documents have a 1 MB source limit. When you add a .md or .txt file larger than 1 MB, You.one keeps it as a File instead of converting it into a native Document.
Build a Checklist
Choose Checklist, then use Add an item. You can paste a multiline list into the item field to create several steps at once.
Current checklist controls include:
- flat sections that you can add, rename, reorder, collapse, or remove;
- draggable steps that you can reorder or move between sections;
- Hide completed after at least one step is complete;
- one date-only Target and one private plain-text Note per step;
- overdue, today, and next-target cues;
- Mark card complete after every active checklist step is complete.
Checklists do not currently support nested steps, per-step assignees, time-of-day scheduling, or date ranges.
Turn a checklist step into a Card
Use Turn into card when a step needs its own people, Dates, Chat, files, or Stage.
- Open the step.
- Choose Turn into card.
- Confirm Turn into card.
By default, the new Card appears immediately after the source Card.
The step's Target becomes the new Card's Dates. Its Note becomes a Context Document. You.one removes the checklist step only after the Card is safely created.
Undo is guarded: it restores the step and removes the child Card only while that child Card is still unchanged. If later work makes that reversal unsafe, You.one refuses the Undo instead of deleting newer work.
Add and open files
Use Add, Attachments, the file picker, paste, or drop. You.one accepts verified images, PDFs, text and code, modern office files, fonts, audio, and video.
- Images appear inline.
- Supported audio and video use an authenticated player.
- Other supported files provide a safe download.
.mdand.txtfiles up to 1 MB can become native Documents.- Unsupported, executable, archive, macro-enabled, and legacy office formats are blocked.
A single add batch accepts up to 10 files and 500 MB total. Per-file limits vary by type: images up to 20 MB, text and code up to 10 MB, PDFs and modern office files up to 50 MB, fonts up to 25 MB, audio up to 100 MB, and supported video up to 250 MB.
For wider recovery paths, read Undo, Removed Items, and Recovery.
Contact You.one directly
During early access, email the founder directly for product, account, privacy, or data help.